PRIVACY POLICY
Last Updated: 18/11/2025
1. Who We Are
Paragon Training Facility MMA (PTFMMA) operates this website and is the Data Controller under the UK Data Protection Act 2018 and UK GDPR.
Contact Details
Email: admin@ptfmma.com
Address: Unit 9, Blue Cedars, Estate, Billericay CM12 9HS.
Company Number: 13860060
2. What Data We Collect
| Type of Data | Examples |
|---|---|
| Account Data | Name, email, password |
| Payment Data | Billing address, transaction info |
| Usage Data | IP address, device type, pages visited |
| Health & Safety | Self-confirmation of fitness to train |
| Communication | Emails, support requests, enquiries |
3. Lawful Basis for Processing
We process data under:
-
Contractual necessity (membership access, bookings)
-
Legitimate interest (security, monitoring, fraud prevention)
-
Consent (marketing & cookies)
-
Legal obligation (tax & record-keeping)
4. Third-Party Data Processors
We use the following providers securely:
| Service | Purpose |
|---|---|
| Nest Management | Payment processing |
| Action Hosting | Website hosting |
| Meta Pixel | Analytics & marketing |
| Google Analytics | Website traffic analysis |
| Membership Pro | Membership management |
| Email Provider | Communication & updates |
Full details available on request.
5. Cookies & Tracking
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
You may decline non-essential cookies via our cookie banner.
6. Your Rights (UK GDPR)
You have the right to:
-
Access your data
-
Request deletion (“right to be forgotten”)
-
Correct data (rectification)
-
Object to processing
-
Request portability
-
Withdraw consent at any time
Request this via admin@ptfmma.com
7. Data Retention
| Data Type | Retention Period |
|---|---|
| Payment records | 6 years (HMRC requirement) |
| Membership records | Duration of membership + 12 months |
| Medical declarations | 3 years |
| Analytics data | 14 months |
| Emails & enquiries | 12 months |
8. Data Security
We use HTTPS encryption, access control, password protection, and secure UK/EU servers. No credit card data is stored on our servers.
9. ICO Right to Complain
If unsatisfied, you may complain to the Information Commissioner’s Office (ICO):
https://ico.org.uk
Tel: 0303 123 1113
10. Updates to This Policy
This page may be updated. Latest version will always appear here.